A Complete Guide to the Best Text App for Business

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Are you tired of juggling multiple apps to manage your business communication? Do you find it challenging to keep track of important messages and collaborate with your team effectively? Well, you're not alone.

Recent studies show that the average person spends over 3 hours daily on their phone, and more than half of that time is spent on messaging apps. With such a high demand for communication tools, it's no surprise that businesses are looking for the best text app to streamline their operations.

This comprehensive guide will dive into the world of text apps for business and explore the features that make them stand out.

From real-time collaboration to secure messaging, we'll cover everything you need to know to choose the best text app for your business.

Whether a small startup or a large enterprise, this guide will provide the information you need to take your communication to the next level.

What Is Text Software for Business?

Text software for business refers to applications designed specifically for business purposes that enable companies to communicate with customers, clients, and employees through text messages.

These applications typically integrate with a business's CRM system, centralizing all text conversations with customers and clients.

It allows businesses to engage in real-time conversations, schedule texts ahead of time, respond quickly to customer inquiries, and send out personalized messages at scale.

Text software for business also simplifies tracking metrics such as response rate, open rate, and click-through rate. This helps companies to gain insights into their overall customer engagement and measure the effectiveness of their text campaigns.

Businesses can also use text software to automate order notifications, appointment reminders, and even promotional messages. Using text software for business can increase customer satisfaction and engagement while reducing operational costs.

Why Do You Need Business Text Software?

Why do you need business text software

Here's the kicker! 98% of text messages are opened within 3 minutes after they are received. That's considerably higher than email open rates, which hover around 20%. Evidently, SMS marketing surpasses other methods.

And if that wasn't enough, text messages also have a 209% higher response rate than phone calls, even Facebook, and emails. In this day and age of digital marketing, there’s no better way to reach your target audience than with business text software.

How about we add some more gasoline to the fire? Below, we highlight some more reasons why you need business text software:

1. Increased Productivity and Efficiency

Business text software is a game changer in streamlining communication and eliminating redundant tasks.

By automating these processes, employees can refocus their attention on higher-priority tasks that are critical to the success of their business - all while becoming more productive by freeing up time!

2. Improved Customer Satisfaction and Relationships

Businesses can use text software to build lasting customer relationships, from quicker communication to enhanced customer satisfaction.

In reality, research has shown that consumers in the United States favor communicating with businesses via text for customer service rather than any other form of communication.

Customers feel valued when they receive fast responses and solutions to the inquiries or issues that are important to them– leading not only to higher retention rates but also increased loyalty from these beloved clients.

3. Increased Sales and Revenue

Leveraging text messaging to communicate with customers and prospects can be a powerful tool for increasing sales and revenue.

Statistics show that texting has an exponentially higher open rate (98%) and response rate (45%) than other communication channels, making it the ideal solution for businesses looking to boost their bottom line.

4. Improved Marketing and Brand Awareness

Text messaging offers companies a direct and intimate pathway to link with their customers and potential clients. Organizations can construct tailor-made campaigns that boost brand awareness and sales using business text software.

5. Enhanced Team Collaboration and Communication

Your sales team is only as successful as its communication and collaboration. From internal messaging to sales notifications and alerts, a text app for business enables teams to coordinate their efforts and collaborate on projects in a secure environment.

With features such as group messaging and shared calendars, teams can work together to accomplish goals and meet deadlines. The results? Increased productivity, higher customer satisfaction rates, and more successful projects.

How Does Business CRM Texting Work?

How does business crm texting work

Business CRM texting is a customer relationship management tool that allows companies to communicate with their customers via text messaging. It is a convenient and effective way for businesses to connect with their customers, increase customer satisfaction and build stronger relationships.

Here's how it works: The business integrates a text messaging CRM into its existing customer database and customer service workflow. When a customer sends a text message, it is routed to the appropriate representative based on the message type and the customer's history.

The representative can then respond to the customer via the text messaging platform linked to the customer's profile in the CRM.

For example, a customer might text a business to ask about their recent order. The representative can look up the customer's order history, provide information about the order's status, and answer any other questions the customer might have.

Your rep can record the entire conversation in the customer's profile, so any other representative who needs to follow up with the customer in the future will have access to the complete history of their interactions.

Some businesses use business text software to automate specific tasks, such as sending appointment reminders or promotional offers to their customers. For example, a hair salon might use a text messaging CRM to send appointment reminders to its customers and provide them with promotions and special offers.

According to a survey by Avochato, 89% of consumers say they would prefer to receive text messages from businesses over calls or emails. This statistic highlights how businesses incorporate text messaging into their customer service and marketing strategies.

In conclusion, business CRM texting is a powerful tool that can help businesses improve customer satisfaction, increase customer engagement, and build stronger customer relationships.

So, if you're looking to stay ahead of the competition, it's time to embrace the power of text messaging in your customer relationship management strategy!

What to Look For in a Text Messaging CRM

So, now you know what business CRM texting is and how it works. But how do you choose the right text messaging CRM for your business? Here are some key features to look out for when selecting a text messaging platform:

1. Ease of Use

No one wants to spend hours learning a complicated platform when you could be spending that time growing your business. An easy-to-use platform will allow you to send and receive messages quickly and efficiently without the headache of having to navigate a labyrinth of options and settings.

Therefore, choose a platform that provides an intuitive user interface that will allow you to keep track of your conversations with customers, ensuring you never miss a message again.

2. Integration with Other Tools

An excellent text messaging CRM will integrate seamlessly with your existing business tools. If your business already uses a customer relationship management system, it's essential to find a texting CRM that can integrate with it.

That way, you can keep your customer data in one place, saving you time and effort.

3. Automation and Scheduling

Who doesn't love a good time saver? An effective text messaging CRM will come with built-in automation and scheduling features.

  • Automation will help you send pre-written messages to customers at specific times, freeing you up to focus on other tasks.
  • Scheduling will let you plan and send messages at a future date, giving you the flexibility to focus on more important tasks.

4. Analytics and Reporting

Data is king, and a text messaging CRM should provide you with comprehensive analytics and reporting features. This will give you valuable insights into your text messaging campaigns' performance, helping you identify areas for improvement.

With the right analytics, you can see how many messages you're sending, the response rates, and the number of conversions you're getting from your text campaigns.

You can also see which customers are the most active so that you can target them with personalized messages.

5. Reliability and Security

The last thing you want is for your text messages to get lost in the ether, leaving your customers feeling ignored. A reliable platform will ensure that your messages are delivered promptly and securely.

In addition, a secure platform will protect your customer data, ensuring that your sensitive information is kept confidential.

6. Cost

Of course, every business needs to consider its budget when choosing a text messaging CRM. Fortunately, there are plenty of affordable options with great features that won't break the bank.

We recommend going for a CRM that already has a built-in text app for business because the cost of this type of software is usually much lower than the cost of custom text software for business.

The best part is you'll have access to all the features you need to leverage text messaging for your business without having to shell out a fortune.

Benefits of Business Text Message Software

Benefits of business text message software

As you may know, text message software for business is becoming an increasingly popular tool for customer relationship management. But what are the benefits of using a text messaging CRM?

1. Increased Customer Engagement

When it comes to communicating with customers, text messaging is king. With a text message CRM, businesses can reach their customers in real-time and engage with them personally. With a 98% open rate within the first three minutes, text messages are more likely to be read and acted upon than emails.

Picture this, you're at a restaurant, and you've just received a text message from the restaurant asking how your meal is going.

It's a simple yet effective way to show your customers that you care and is paying attention to their needs. And who knows, that one text message could turn a "meh" experience into a "wow" one.

2. Increased Productivity

Gone are the days of sending individual text messages to each customer. With a text message CRM, businesses can simultaneously send mass text messages to their customers.

Doing so saves time and increases productivity, allowing businesses to focus on other essential tasks.

Think of it as having a personal assistant who texts your customers on your behalf, freeing up your time to tackle more pressing issues. No more staring at a screen all day, sending text messages one by one!

3. Improved Customer Satisfaction

Text messaging allows businesses to respond quickly to customer inquiries and concerns, improving customer satisfaction. Customers appreciate quick and efficient responses, and with a text message CRM, companies can deliver just that.

Imagine you're a customer and just placed an order for a product. You received a text message confirming your order and providing a tracking number. It's a small touch, but it shows that the business values your time and is committed to making your experience positive.

4. Better Customer Data Management

A text message CRM allows businesses to collect and manage customer data in one central location. This makes tracking customer interactions and making informed decisions about future marketing strategies easier.

For example, you’re a small business owner, and you’ve just started using a text message CRM. All your customer interactions are now stored in one place, making it easier for you to track customer preferences and tailor your marketing strategies to meet their needs.

No more searching through hundreds of texts to find that one important message!

5. Increased Sales and Revenue

Finally, a text message CRM can lead to increased sales and revenue. Businesses can use targeted marketing campaigns to reach their customers with relevant offers and promotions.

Think of it like having a personal sales team that texts your customers with special offers and promotions, increasing the likelihood of a sale.

A G2 study reveals that 60% of customers read texts soon after they are sent, usually within 1-5 minutes. Such a rapid response rate means businesses are more likely to make a sale and increase their revenue.

Features of Texting CRM Software

Features of texting crm software

Texting platforms for business help keep communication organized and provide ways to automate common tasks.

Some of the key features of texting CRM software include:

1. Automated Text Campaigns

One of the most essential features of texting CRM software is the ability to create and send automated text campaigns. With automated texting, you can easily reach out to large groups of customers with targeted messages, promotional offers, or reminders.

Suppose you operate a yoga studio and need to remind your customers regarding an upcoming event. An automated text campaign, sent out several days prior to the occasion, can keep them informed with pertinent information and motivate them to RSVP.

Benefits of automated text campaigns:

  • Easy to create and manage text campaigns
  • Ability to schedule texts in advance
  • Ability to target specific customer segments

2. Two-Way Communication

Texting CRM software also allows two-way communication, which is essential for building a relationship with your customers. With two-way texting, your customers can easily respond to your texts, and you can respond to theirs, creating a more personal connection.

Let's say you own a bakery and are introducing a brand-new product. With two-way texting, your customers can respond with inquiries and feedback or even place orders quickly and conveniently - making it easier for you to manage the operations of your business effectively.

Some of the benefits of this feature include the following:

  • Instant replies to customers' messages
  • Ability to have real-time conversations with customers
  • Improved customer engagement and satisfaction

3. SMS Marketing

In addition to two-way texting, the best text software for business also comes with SMS marketing tools. With this feature, you can easily create engaging promotional campaigns designed to engage your customers and increase conversions.

For instance, if you're a retail store launching a new sale event, an SMS campaign can inform your customers about it, encourage them to buy, and give them exclusive discounts.

The benefits of this feature include the following:

  • Increased reach and engagement with customers
  • Ability to send targeted messages to specific customer segments
  • Improved conversion rates and sales

4. Lead Management

With lead management, you can easily track and manage your leads, ensuring you never miss a potential customer.

Let's say you own a real estate company and need more effective lead management. With lead management capabilities and a text app for business, monitoring leads is easier than ever. Not only do you stay up-to-date on their contact information, the properties they're interested in, and whether or not they've decided to buy yet.

Lead management can save time and allow for a better organization so your business runs smoothly from start to finish!

And, of course, you'll realize the following benefits:

  • Easy to track and manage leads
  • Ability to see the status of each lead in real-time
  • Improved conversion rates and sales

5. Customer Data Management

By leveraging customer data management, you can gain valuable insight into precisely what your customers prefer and need - allowing for more efficient delivery of the best possible service.

Picture this: you run a restaurant and need to monitor customers’ orders. Thanks to customer data management, it's easier than ever before!

You can quickly view what each patron ordered and which items they enjoyed or disliked - allowing you to provide quality service and personalized suggestions for future visits.

With this feature, it can be easy to experience the following benefits:

  • Easy to track and manage customer data
  • Ability to see what customers like and don't like
  • Improved customer service and satisfaction

6. Integration with Other Systems

With texting CRM software, you can integrate with other systems to ensure that your data is organized and managed effectively. Integration enables you to sync your information across various platforms, including text message marketing programs or accounting tools, streamlining all aspects of handling your business operations.

Visualize that you own a fitness studio and need to integrate your customer data with a CRM texting system. The integration will effortlessly match the client information between both systems, permitting you to transmit personalized text messages based on their interests and inclinations.

Benefits of integration:

  • Seamless integration with other systems
  • Ability to sync and manage data more efficiently
  • Improved efficiency and productivity.

3 Top Texting Platforms for Business

At this point, you should now have a better understanding of the benefits of utilizing text software for business. But how do you choose from all the different texting platforms out there?

Here are three of the best options that we recommend:

Ringy - Text More, Spend Less


As a text app for business, Ringy CRM is designed to help you streamline your customer communication and improve customer experience. Ringy offers a comprehensive set of features that allow you to manage your customer interactions and sales activities in one place.

Here are some of Ringy's key features:




Send and receive texts directly from the app, making it easy to communicate with customers on their preferred channel.

Contact Management

Store and manage all your customer information in one place, including contact details, communication history, and notes.


Automate repetitive tasks such as follow-up messages, appointment reminders, and lead nurturing.


Monitor the effectiveness of your sales and marketing efforts with real-time reports and analytics.


Integrate with other tools and apps you use, such as your calendar, email, and marketing automation software.

Overall, Ringy CRM is an ideal solution for businesses looking to improve their customer communication and increase sales efficiency. With our user-friendly texting and automation features, Ringy helps you stay connected with your customers and streamline your sales process.

For a low monthly fee of only $109, you'll get free inbound SMS and have access to up to 1000 texts every month for all your outgoing communication needs.




SlickText is a text app for businesses that provides a powerful platform to send SMS and MMS messages to customers. It has a user-friendly interface, allowing businesses to easily create and manage text campaigns, create autoresponders, and track results.

Here are some of the features of SlickText:



Campaign creation & management

Create campaigns with text messages that are tailored to your customers.


Automate communication with customers by setting up text triggers and automated responses.

SMS and MMS Message sending

Simply type and send text messages or upload images, videos, and other multimedia files as MMS messages to your customers.

Reporting and analytics

Track results and analyze customer engagement with their dynamic reporting tools.




Ringcentral is a comprehensive text message software for businesses that offers multiple communication channels, including texting, voice, and video calls. This platform has a comprehensive set of features that allow businesses to manage customer interactions, create and manage campaigns, and track performance.

The following are some of the features of RingCentral:



Multiple communication channels

Manage customer interactions through voice, video, text messaging, and more.

Automated messages

Create automated messages to send to customers based on certain triggers.

Reporting and analytics

Monitor performance with comprehensive reporting and analytics tools.

Campaign management

Create and manage campaigns that are tailored to your customers’ interests. Track customer engagement, performance, and results.


In conclusion, the best text app for business should provide seamless communication, organization, and automation of text messaging to help businesses reach and engage with their customers.

Ringy offers effective features like automated text campaigns, campaign management, and a unified inbox that makes it easy for businesses to manage all of their text communication from one place.

Try Ringy today and experience the power of efficient and effective texting for your business!