Manual dialing is a thing of the past. If you're still painstakingly punching in numbers and trying to recall your last conversation with a client, you're wasting valuable time that could be spent on what really matters, which is closing sales.
That's where automatic dialer phone software comes in. These tools automate the tedious parts of outbound calling, from dialing numbers to logging interactions, so you can focus on perfecting your pitch and having meaningful conversations.
It's the difference between doing all the busywork yourself and having a smart assistant handle the administrative tasks for you.
So, what is an automatic telephone dialer and how can it transform your sales process? We'll answer that and more.
But first, here's an overview of some of the top options available today.
There are a few different ways to go when it comes to auto dialer telephone software - you can get it as a standalone app or as part of a CRM.
We've included a representative of each category so you can find a tool that matches your description.
Here's a glance before we do a deeper dive:
*Note: All pricing details accurate as of September 2025*
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Automatic dialer phone software |
Pricing per month* |
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Starts at $109 per month |
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Varies by plan, starts at $23 per user |
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Starts at $99 per user (month-to-month) |
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Starts at $30 per user |
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Starts at $60 flat rate, per month |
Ringy is a comprehensive CRM system that includes a built-in VoIP softphone with automatic dialer functionality. This makes it a great all-in-one solution for sales teams.
Key Features:
Pricing:
Nextiva provides a cloud-based VoIP package that seamlessly integrates with many popular CRMs, including Zendesk, Zoho, HubSpot, and Salesforce. This is an ideal option for businesses that already have an established CRM.
Key Features:
Pricing:
ChaseData rebranded as DialedIn and is a robust contact center solution. It is known for its advanced calling and comprehensive management and reporting features.
Key Features:
Pricing:
RingCentral is a well-rounded and widely used cloud communication platform. It's best suited for businesses that need detailed reporting, queue management, and efficiency monitoring.
Key Features:
Pricing:
Velocify, now part of the ICE Mortgage Technology suite, is a powerful sales automation and lead management platform with a built-in dialer, known as Dial-IQ. It's particularly popular in industries with high-volume sales like mortgage and finance.
Key Features:
Pricing:
An automatic dialer phone is a software application or a feature within a larger communication platform that automates the process of dialing phone numbers from a list.
Instead of a sales agent or call center representative manually entering each number, the system does it for them, connecting them only when a call is answered by a live person.
It's an alternative to wasting precious hours sitting at your desk, dialing digit by digit.
As stimulating as that is for your agents.
With auto dialer, you can take those hours back and use them for revenue-increasing activities, like reading up on your leads and creating creative icebreakers.
Automatic dialer phone systems streamline outbound calling by handling the repetitive task of dialing numbers and connecting agents only when a live call is answered. Here's how they function:
An automatic voice dialer system offers significant advantages for sales and customer service teams by automating manual tasks and providing valuable insights.
Here's a breakdown of what a good auto dialer can do for your business.
An automatic telephone dialer dramatically increases the number of calls an agent can make in an hour. By eliminating manual dialing and navigating phone trees, the software ensures agents are almost always speaking with a live person.
This efficiency can lead to a 300% increase in agent talk time and a significant boost in call volume. The system also filters out busy signals, voicemails, and disconnected numbers, so agents only spend their time on productive calls.
Using an auto dialer phone reduces the non-selling tasks that typically consume an agent's time. Instead of searching for leads and manually dialing, the system automatically pulls the next number from a calling list and connects the call. This allows sales reps to focus on what they do best: selling.
It's estimated that sales representatives spend less than a third of their time actually selling, and an automatic dialer helps reclaim a large portion of that time, directly improving overall sales efficiency.
The speed of follow-up is a critical factor in lead conversion. With a good automatic dialer system, agents can connect with new leads immediately, often within the first five minutes of the lead's inquiry.
Studies show that contacting a lead within this timeframe can increase your odds of qualification by 21 times. The quick connection made possible by the software gives your team a significant advantage over competitors who rely on manual dialing.
An automatic dialer can employ smart features to avoid common calling pitfalls. Local presence dialing uses a local number for outbound calls, which can increase the likelihood of someone answering.
The system can also use voicemail detection to automatically drop pre-recorded messages and move on to the next number, saving agents from wasting time on unengaged calls. These features help ensure that agents' efforts are directed toward fruitful interactions, reducing negative call outcomes.
An automatic voice dialer system provides supervisors with powerful tools to monitor and manage their teams. Features like live call monitoring, call whispering, and barge-in allow managers to provide real-time coaching.
The software also offers detailed analytics and reporting on key metrics like talk time, dial rates, and agent performance. This data helps managers identify top performers, pinpoint areas for improvement, and optimize campaigns for better results
These features make automatic telephone dialers so much better than manual calling and directly boost your sales process:
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Key automatic telephone dialer features |
Why you need it |
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1. CRM software integration |
It lets you access your contacts from a database unified between sales, marketing, and service with the entire contact history instead of doing double work and having incomplete information. |
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2. Dialing modes (progressive, predictive, power dialers) |
These dialers let you customize and automate repetitive work, so you can call more leads and prepare better for each conversation |
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3. Sales coaching tools |
Call whispering allows you to monitor reps' calls and coach them in real-time while talking to clients – it gives you insight into their performance and a chance to guide them in the context. |
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4. Call recording |
Ensures you keep track of each interaction with each client and allows you to revisit previous calls and learn from them – spot teachable moments for the team and celebrate their wins. |
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5. Voicemail detection and pre-recording |
Pre-recording allows you to create custom messages to send to clients in case they don't pick up the call and you go to their voicemail. |
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The ability to track key performance indicators (KPIs) like call outcomes, conversion rates, talk time, and agent activity provides a clear view of campaign effectiveness and individual performance, enabling data-driven decisions to optimize sales strategies. |
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Scalability and customization |
An automatic dialer system that can adapt and handle increased call volume as your team expands. The platform offers the flexibility to tailor features, call flows, and campaigns to specific business requirements. |
Other things to look for include automation levels, mobile access, a contact management system, and pricing.
To make the best choice when choosing the right automatic dialer phone, you need to consider your specific needs and evaluate each software option carefully.
Here's what you need to consider when choosing:
A thorough cost vs. value analysis will help you understand the true return on investment (ROI).
Hidden Costs: Be aware of potential extra fees for things like number porting, premium support, or exceeding a certain number of calls or texts. A clear understanding of all potential costs is vital.
A great automatic dialer phone is only effective if your team uses it correctly. The vendor's support and training play a huge role in user adoption and long-term success.
So, look for providers that offer dedicated training, 24/7 support, and extensive knowledge bases.
An automatic dialer phone is one of the rare things on the internet that get widely marketed as “must haves” and actually are all they're cracked up to be.
It's a tool literally every salesperson needs to compete in the modern day.
Without it, you're like Snow White without her helper animals.
But we know: it's yet another subscription. Wouldn't it be great if you could assemble your various sales tools into one unified system?
Something like… a CRM? It would be great.
Book a demo with Ringy to see how that would work.